Landscaping Invoice Template

Bill lawn care visits, landscaping projects, materials and seasonal work. Fill it in here and download a professional PDF.

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INVOICE
Bill to
Property address
Service period
Description Qty / Visits Rate Amount Remove
$220.00
$180.00
$340.00
$240.00
$65.00
Notes
Payment terms
Subtotal$1,045.00
Discount %-$0.00
Sales tax %$0.00
Total$1,045.00
Amount paid
Balance due$1,045.00

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Landscaping Invoice Template example

Landscaping invoice example

This is how the landscaping template looks as a PDF, filled in with sample details: property address, service period, line items, totals and payment terms. Add your own details above and download it in seconds.

Fill in this template

What is a landscaping invoice?

A landscaping invoice is the bill a landscaper or lawn care company sends for maintenance visits, landscaping projects and materials. Landscaping work is often recurring, so a clear invoice shows the service period, the number of visits and any extra work, and helps both you and your customer keep track of the season.

This free template is made for lawn care, landscaping and yard maintenance businesses. It includes the property address and service period, a visits column for recurring work, and automatic totals.

What to include on a landscaping invoice

  • Your business details: company name, phone, email and any license or registration.
  • Customer and property address: the billing contact and the property you serviced.
  • Service period: the week, month or season the invoice covers.
  • Recurring services: mowing, edging, blowing and other routine visits, with the number of visits.
  • Extra work: trimming, cleanups, aeration, seeding or planting.
  • Materials: mulch, soil, stone, plants and fertilizer with quantities.
  • Disposal: hauling of yard waste and debris.
  • Total and terms: tax where it applies and the due date.

How to fill out this landscaping invoice template

  1. Add your logo and business details.
  2. Enter the customer, the property address and the service period.
  3. Check the invoice number and dates. The due date is set 15 days ahead.
  4. Enter the number of visits and price per visit for recurring services.
  5. Add extra work and materials on their own lines.
  6. Review the notes and terms, then download the PDF.

How landscapers price their work

Per visit pricing is the most common for mowing and routine maintenance. Monthly or seasonal contracts spread the cost evenly and make revenue predictable. Project pricing is used for installations such as new beds, sod or hardscaping, often with a deposit before work starts. Hourly rates suit cleanups and pruning where the amount of work varies.

If you offer seasonal services such as leaf cleanup, snow removal or spring aeration, mention them in the invoice notes. It is an easy way to sell more work to existing customers.

Seasonal services to add to your invoices

Landscaping revenue changes with the seasons. Offering the right service at the right time keeps your crews busy all year. Common seasonal line items include:

  • Spring: spring cleanup, bed edging, fresh mulch and irrigation startup.
  • Summer: fertilization, weed control and irrigation adjustments.
  • Fall: core aeration, overseeding, leaf cleanup and irrigation winterization.
  • Winter: snow plowing, sidewalk shoveling and de-icing, in colder regions.

Add a short note about the next seasonal service at the bottom of each invoice. Customers who already trust you with weekly mowing are the easiest to sell additional services to.

Tips to get paid faster

  • Bill on a fixed schedule. Send invoices at the same time each month so customers know what to expect.
  • Use recurring invoices. For contract customers, automatic invoices save time and prevent missed bills.
  • Offer autopay. Card on file or bank payments reduce late payments for regular customers.
  • Follow up quickly. A reminder a few days after the due date keeps balances from piling up over the season.

UniqInvoice can send recurring invoices for every maintenance customer and remind them automatically when a payment is late.

Frequently asked questions

How do I invoice recurring lawn care?

Many landscapers send one invoice per month that lists the number of visits and the price per visit, as in the sample. You can also bill a flat monthly or seasonal price.

How should I bill mulch, soil and plants?

List materials by quantity, such as cubic yards of mulch or number of plants, with the installed price or separate material and labor lines.

Should I charge for yard waste disposal?

If you haul away clippings, leaves or debris, it is common to add a disposal line to cover dump fees and time.

What is a good due date for landscaping invoices?

Residential customers are often billed with 7 to 15 day terms, and commercial clients with 30 days. Pick what fits your cash flow and state it clearly.

Do I charge sales tax on landscaping services?

It depends on your state. Some states tax lawn care or landscaping services and many tax materials such as plants and mulch. Check your state's rules.

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